Contracts

The Contracts feature in Cosmesoft allows your business to create formal agreements with contractors, such as prescribing doctors, and automate payouts for commission and consult fees based on the terms you define. This ensures every contractor is paid accurately and on time, reducing administrative and accounting workload.

Where to Find Contracts

You can access Contracts from the left-hand menu → Contracts.

On this page, you will see a list of all existing contracts. Each contract includes quick-action options in the right-hand column, allowing you to:

View – Open a full summary of the contract.
Edit – Make changes to the contract.

Selecting a contract name opens a full summary, including:

Contract Activity Log – Detailed history of all actions and changes.
Payout History – Records of all payouts triggered by the contract.
Payout Rates – Commission and fee structures applied to services and products.

Creating a New Contract

To create a new contract:

Select + New Contract Definition in the top-left corner.
Complete each section of the contract setup as outlined below.

1. Contract Details

Template Selection:

Pre-existing contract template (editable)
Blank template for a fully custom contract

Basic Information:

Contract Name – Clear, descriptive title.
Description – Notes about the purpose or intended contractor. Helpful if the template will be reused.

Parties Involved:

Paying Party – Business or individual responsible for payment.
Receiving Party – Contractor who receives payouts.
Location – Select the location where the contract applies.

Contract Expiration:

Specific end date – Set a fixed expiration.
Never – For ongoing contracts.

2. Consult Fees

This section is ideal for prescribers who charge consultation or prescription fees.

You can:

Set custom prices
Rename consult types
Add new consult items as needed

These fees automatically apply when linked services are performed.

3. Commission Fees

Define which services and products trigger commission payments.

Options include:

Global commission rates – Applied to all services/products.
Custom rates – Applied only to selected items.

This allows full flexibility in designing contractor compensation.

4. Attachments

Upload any supporting documents to store with the contract (optional).

5. Approval Settings

Signing Order:

Payer first
Receiver first

Approval Role:

Owner
Manager
Admin

6. Payout Settings

Define how and when payouts are generated:

Payout Frequency – e.g., weekly, monthly.
Day and Time of payout
Contract Start Date:
- Begin on signing
- Or set a manual start date

Cosmesoft will automatically trigger payments according to these rules, ensuring no payouts are missed.